Ordering the processes of registering and archiving documents is crucial to their due processing within any organisation. The office module featured in the system supports instantaneous registration and processing of incoming, outgoing and internal mail. The advanced security mechanisms ensure that company documents are made available only to persons with adequate access privileges and at the correct stage of the process, while the built-in archive module facilitates secure archiving of documentation.
Our process-oriented approach to the registration and processing of company documents is highly efficient. The user-friendly and intuitive tools used for process modelling included in the ChiliWorkflow system allow users to fully virtualise business document processing within the system. Process management mechanisms ensure that correct tasks are assigned to the right people at every stage of the process, while the monitoring and reporting tools allow users to verify the status of individual documents in workflow.
Company documentation is registered and ordered while the automation of business processes management ensures full control and monitoring of document processing. You no longer need to waste time searching for information.
Unlimited access to company information - at any time, anywhere, from any device - you can now make fully informed decisions without any unnecessary delay.
Digitalisation of documents and automated task management greatly reduce the costs of processing documentation and eliminate the risk of different employees simultaneously performing overlapping tasks.
The information flow within the company is fully controllable, you can independently define access privileges for specific information, and any misplaced or destroyed documents can be recreated on the spot.
The office is where the company comes in contact with the outside world. Its efficiency dictates the accuracy of records keeping and processing of the registered documents. The Office module supports comprehensive management of correspondence. It organises incoming internal documents and their dispatch to the designated addressees. It also manages the overall internal information flow as well as the external dispatch of documents.
The "Document Workflow" module serves as a guide for procedures applicable at the organisation. Firstly, it provides comprehensive control over document workflow within the company or institution. Secondly, it manages the assignment of tasks to the right people and monitors their performance.
The "Central Document Registry" module serves as the main repository, i.e. the place where all documents are stored. It orders and systematises company operations by providing categorisation and access management functionalities for all the necessary information, as well as advanced search options.
The "Archive" module allows the comprehensive processing of documents kept in Company Archives. File access, take out and non-return database. Hard copy tracking.
"Process models" provide an effective tool that allows the IT system to better reflect the logic of the company's business processes. It facilitates independent modelling of document workflow paths and the work rhythm in accordance with the applicable procedures.
The "Document Class Editor" module allows the users to independently create system representations of actual documents. This includes the ability to define document types and attributes, as well as to create and configure data registries maintained in the system.
The "Public Procurement" module, combined with workflow process approval paths for objects such as public procurement plans, purchase orders or tender proceedings, performs all tasks related to the comprehensive management of public procurement activities.
Possibility of defining (temporary and permanent) authorisations and representations (in accordance with the authorisation map or other random factors).
Delegate authorisations in accordance with predefined templates.
Ability to manage the organisational structure and professional relations within the company.
System records reflect the actual business circumstance.
Generation and monitoring of system notifications for selected users (internal communication).
Take advantage of the inbox-outbox solution with built-in read receipt confirmation functionality.
Manage your contractor and supplier database.
Define new contractors or manage synchronisation with external systems.
Data sharing and integration with external systems.
Data exchange with other external systems
This version of the system is designed for the educational sector - schools and higher education institutions Based on our experience in implementing numerous document workflow systems for higher education institutions, we were able to develop a system tailored to the specific requirements of the educational sector. The system comprises modules and processes designed for education institutions. System implementations also entail integration with other university systems, e.g. student management solutions.
The ChiliWorkflow EDU system is currently used for the purpose of managing documents and processes at a number of major universities, including:
This version of the system is designed for the medical sector: hospitals and healthcare facilities.
This version of the system is designed to support characteristic processes inherent in the work of institutes. Apart from the standard administrative tools such as the office module, document registration and archiving, public procurement management, or purchase documents workflow, this version of the system also features a number of functionalities related to the particular specialist tasks encountered in the work of institutes, such as managing laboratories, research and development, or certification procedures.
Selected examples of ChiliWorkflow INST implementations in institutes:
This version of the system is designed for commercial companies operating in various sectors. We are aware of the fact that every company develops and fine-tunes its own individual operating model and the IT system's job is to support it and offer optimisation potential. The ChiliWorkflow system is flexible enough to facilitate implementations tailored even to the most individualised needs.
ChiliWorkflow COM is currently used to manage documents and processes in a number of companies operating in various sectors, including:
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